Supervision Agreement (UK)

1) Parties and professional details

Supervisor

Name: Olena Baeva T/A Practice ND

Accrediting / registering body: BACP

Registration / membership number: 381687

Contact details (email/phone): Olena@Practice-ND.co.uk +44 (0) 7919258921

Supervisee details to be entered in the form below

2) Purpose of supervision

To support safe, ethical, and effective practice for the benefit of clients.

To provide reflective space for clinical thinking, professional development, and wellbeing.

To support competence, limits of practice, and decision-making, including risk and safeguarding.

Supervision focus (to be determined on the day):

• Clinical work and case formulation
• Therapeutic relationship and process
• Ethics, law, and professional standards
• Risk, safeguarding, and duty of care
• Diversity, equality, power, and culture
• Workload, boundaries, and sustainability
• Skills development, CPD, and career development
• Organisational/placement issues (if relevant)

3) Supervision model and way of working

Supervision model used: pluralistic neurodiversity affirmative framework as applicable to Supervisee modality.

How we work in sessions:

• Sessions are supervisee-led, with agreed structure and priorities.
• We will attend to clinical material and to the supervision relationship.
• We will make explicit the assumptions and approach we are using.

Methods we may use:

• Verbal case discussion
• Written case summaries/formulations
• Audio recording review (with documented client consent)
• Video recording review (with documented client consent)
• Live observation (remote)
• Role-play / skills rehearsal
• Use of measures/outcome monitoring (if relevant)
• Review of clinical notes (with appropriate anonymisation)

4) Practical arrangements

Frequency: monthly | ad hoc on request available
Session length: 60 | 90 minutes
Platform/location: Online (platform Zoom)

Optional agenda vignette

• The Supervisee may send a short vignette or bullet-point agenda ahead of each meeting, outlining what they would like to discuss..
• If sent, aim for, at least 24 hours before the session, and keep it brief (for example: context, main question, what support is needed).
• The vignette helps the Supervisor prepare and can support clearer use of time, but it does not replace in-session exploration.

Fees

Fee per session: £95 for 60 minutes | £135 for 90 minutes.

Payment method: bank transfer upon invoice (bank details supplied in invoice).

Concession of £30 or £45 respectively is negotiable if Supervisee is on income-related benefits or a student.

Payment

• Payment is due: 24 hours before | on receipt of invoice.
• If payment is late or not received, the Supervisor may suspend sessions and any further work until payment is received.
• The Supervisor will usually notify the Supervisee in writing and offer a reasonable opportunity to bring the account up to date.
• Where there is a genuine dispute about an amount due, the Supervisee agrees to pay any undisputed amount while the disputed part is addressed.

14-day cooling-off period (where applicable)

• If this agreement is entered into at a distance (for example, online or by email) and the Supervisee is contracting as a consumer, they may have a legal right to cancel within 14 days of the contract start date.
• If the Supervisee requests and receives supervision during the cooling-off period and then cancels within 14 days, they may still need to pay for any supervision already delivered (and reasonable costs incurred) up to the point of cancellation.
• If the service has been fully performed within the 14-day period at the Supervisee’s request, the right to cancel may not apply.

Cancellations and missed sessions

• Minimum notice to cancel or reschedule: 24 hours.
• Late cancellation (less than the minimum notice): full fee applies.
• If the Supervisor cancels, the Supervisor will offer the earliest available replacement. Fees already paid will be carried forward or refunded (as agreed).
• If the Supervisee does not attend within 20 minutes of the start time, the session may be closed and the fee may still apply.

Force majeure (events outside reasonable control)

• Neither party will be liable for failure to perform, or delay in performing, obligations under this agreement where that failure or delay is caused by events outside reasonable control (for example: serious illness, accident, bereavement, fire, flood, severe weather, war, terrorism, civil unrest, epidemic or pandemic restrictions, major transport disruption, or loss of power/internet affecting the service).
• The affected party will notify the other as soon as reasonably possible.
• Any session impacted by force majeure will be rearranged as soon as reasonably possible. Payments already made will be carried forward to the rearranged session, or refunded if rearrangement is not possible within a reasonable timeframe.
• This clause does not remove the need to manage clinical risk and safeguarding appropriately.

5) Accessibility, disability disclosure and reasonable adjustments

Commitment to access and non-discrimination

• The Supervisor provides supervision in a manner intended to be accessible, respectful, and non-discriminatory.
• Both parties commit to identifying and reducing barriers to participation.

Disability disclosure (optional)

• The Supervisee is not required to disclose a disability, diagnosis, or health condition.
• If the Supervisee chooses to disclose (in whole or in part), this will be used only to support access and effective working.

Requesting reasonable adjustments

• The Supervisee may request reasonable adjustments at any time (including before the first session).
• Requests can be made by email or in session. The Supervisor will respond within 10 working days with a proposal, questions, or an explanation if an adjustment is not feasible.

Examples of reasonable adjustments (non-exhaustive)

• Format: choice of platform, captions, camera on/off.
• Time and pacing: longer or shorter sessions, breaks, slower pace, agenda sent in advance, predictable session structure.
• Communication: preferred communication channels, between-session contact.
• Sensory and physical access: lighting/noise considerations, seating options, permission to move, stim, or take pauses.
• Administrative flexibility: payment schedule adaptations, reminders.

Agreeing, recording, and reviewing adjustments

• Any agreed adjustments will be recorded in writing (email is sufficient) and reviewed at the next review point or sooner if needed.
• Adjustments may be changed if they are not effective or if circumstances change.

Confidentiality of disclosed information

• Any disclosed disability/health information will be treated as confidential within the supervision relationship, subject to the existing limits of confidentiality in Section 6.

Continuity, energy management, and flexibility (including disability-related cancellations)

• The Supervisor actively manages workload and energy so supervision can be offered consistently.
• On rare occasions the Supervisor may need to cancel at short notice due to circumstances beyond their control (including health, disability-related needs, or unforeseeable caring demands).
• The Supervisor will give as much notice as possible and will offer the earliest available replacement session.
• If short-notice cancellation occurs, the parties will acknowledge and hold its impact at the next session (for example: disruption to rhythm, anxiety, attachment responses, or practical knock-on effects).

Reciprocity

• The Supervisee will aim to attend consistently, communicate promptly, and give as much notice as possible if they need to reschedule or cancel.
• Cancellation terms in Section 4 still apply unless the parties explicitly agree a reasonable adjustment (for example: a different notice period or a limited number of short-notice rearrangements) and record it in writing.

6) Roles, responsibilities, and clinical accountability

6.1 Supervisee responsibilities

The Supervisee agrees to:

1. Practise within competence and within the scope of training/registration.
2. Maintain professional indemnity insurance and appropriate membership/registration.
3. Bring relevant work to supervision, including dilemmas, uncertainty, risk, and ethical issues.
4. Maintain appropriate clinical records and protect confidentiality.
5. Obtain and document client consent where required (for recording, observation, information sharing, placement requirements).
6. Use supervision to reflect on impact, bias, countertransference, and power dynamics.
7. Follow safeguarding procedures relevant to their context (agency/placement/private practice).
8. Inform the Supervisor promptly of:

• serious complaints, incidents, safeguarding concerns, or significant risk,
• fitness-to-practise issues that affect safe work.

6.2 Supervisor responsibilities

The Supervisor agrees to:

1. Provide a regular, reliable supervisory space and maintain professional boundaries.
2. Support reflective and informed practice, including attention to ethics, law, and risk.
3. Challenge and support, including naming concerns where client welfare may be at risk.
4. Maintain their own supervision/consultation as appropriate.
5. Keep brief supervisory records as agreed below.
6. Sign off documentation only where they have sufficient basis to do so.

6.3 Clinical responsibility and limits

• The Supervisee holds primary responsibility for clinical decisions and practice, unless working under a specific organisational arrangement where responsibility is otherwise assigned.
• The Supervisor provides guidance and oversight but is not a substitute for emergency services, safeguarding leads, or medical care.

7) Confidentiality in supervision and its limits

General principle

• Supervision is confidential. Material is discussed to support client welfare and supervisee learning.

What we will do to protect confidentiality

• Use client initials or pseudonyms.
• Avoid identifiable details unless essential.
• Keep any written material securely and minimise unnecessary data.

Limits of confidentiality 

The Supervisor may need to share information if:

• There is a serious risk of harm to the Supervisee, a client, or another person.
• There is a safeguarding concern regarding a child or vulnerable adult.
• There is evidence of serious unethical practice or significant impairment affecting client safety.
• Disclosure is required by law or a court order.

How disclosure would be handled

• Wherever possible, the Supervisor will discuss concerns with the Supervisee first and agree a plan.
• If urgent, the Supervisor may act immediately to protect safety and will inform the Supervisee as soon as practicable.
• Any disclosure will be proportionate and limited to what is necessary.

8) Risk, safeguarding, and urgent situations

Supervision is not an emergency service.

If urgent risk is identified

• The Supervisee will follow their organisational safeguarding policy and/or statutory procedures.
• In immediate danger, contact emergency services.

Out of sequence / urgent supervisory consultation 

• The Supervisor may offer an out of sequence brief / urgent consultation in exceptional circumstances or as a reasonable adjustment, subject to availability and charged pro rata.
• This does not replace statutory safeguarding routes.

9) Records, data protection, and information security

9.1 Supervisory notes

• The Supervisor will keep brief notes of: date/time, attendance, general themes, key decisions/action points, and any risk/ethical issues.
• The Supervisee will keep their own notes and action points.

9.2 Storage and retention

• Storage method: encrypted digital on an external drive | secure practice management system (Halaxy)
• Retention period: 7 years after the end of the supervision relationship

9.3 Data sharing

• Supervisory notes are not shared routinely.
• If the Supervisee requires reports for training/employer, this must be agreed in advance, including scope, audience, and content.

9.4 Online working security

• Use password-protected meetings and waiting rooms where available.
• Both parties will take reasonable steps to ensure privacy (headphones, private room).

10) Recordings, observation, and client consent

If recordings or live observation are used:

1. The Supervisee must obtain informed consent from the client(s) and document it.
2. The Supervisee must explain how recordings will be stored, who will access them, and when they will be deleted.
3. Recordings will be deleted immediately after review unless there is a justified reason to retain them.
4. Recordings will not be used for any purpose other than supervision/training without explicit additional consent.

11) Professional standards, ethics, and diversity

1. We will work in line with applicable professional ethical frameworks and relevant law.
2. We will actively attend to power, difference, and the impact of culture, race, disability, gender, sexuality, class, faith, and other identities.
3. We will name and repair ruptures in supervision where possible.
4. Either party can raise concerns about discrimination or unsafe practice.

12) Complaints, concerns, and dispute resolution

Stepwise resolution

1. Raise the concern directly in supervision (or by agreed written communication) within a reasonable timeframe.
2. If unresolved, arrange a specific meeting to address the issue.
3. If still unresolved, consider mediation or consultation with a mutually acceptable third party (for example, a senior supervisor).

Professional bodies

• Either party may use their professional body’s complaints or conduct processes where appropriate.

13) Review of the supervision relationship

Regular reviews

We will review the supervision arrangement every as and when needed, covering:

• goals and learning needs,
• caseload suitability and workload,
• effectiveness of the supervisory approach,
• any changes in role, setting, or risk.

Feedback and evaluation

• We will use brief feedback at the end of sessions or periodic structured review.

14) Ending supervision

Notice period: 4 weeks by either party.

Grounds for immediate ending (examples)

• Serious breach of confidentiality.
• Persistent non-attendance or non-payment.
• Significant concerns about safety, impairment, or unethical practice that cannot be addressed.

Planned endings

• We will aim for at least one ending session to review learning, transitions, and client continuity.

Continuity and transfer

• The Supervisee is responsible for arranging alternative supervision if needed for safe practice or training requirements.

15) Declarations

Both parties confirm:

• The information provided in Section 1 is accurate.
• They understand and agree to the terms in this agreement.
• They will notify the other party of material changes (insurance, registration status, employment setting, fitness-to-practise issues).

16) Governing law and jurisdiction

This agreement and any dispute or claim arising out of or in connection with it (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales 

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The parties agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this agreement.

Supervisee details: